Administrative/Purchasing Assistant

A custom window & door manufacturer is seeking a full-time Administrative/Purchasing Assistant to join our Purchasing Department and assist in cost-effective purchasing and ensuring our inventory is fully stocked.

 

Compensation: $17/Hr.

 

Responsibilities:

  • Monitor stock levels and identify purchasing needs.
  • Research potential vendors.
  • Track orders and ensure timely delivery.
  • Update internal databases with order details (dates, vendors, quantities, invoices and discounts).
  • Conduct market research to identify pricing trends.
  • Evaluate offers from vendors and negotiate better prices.
  • Prepare cost analyzes.
  • Maintain updated records of invoices and contracts.
  • Follow up with suppliers as needed to confirm or change orders.
  • Liaise with warehouse staff to ensure all products arrive in good condition.
  • Organize office and assist associates in ways that optimize procedures.
  • Sort and distribute communications in a timely manner.
  • Coordinate with other departments to ensure compliance with established
  • Resolve office-related malfunctions and respond to requests or issues.
  • Schedule and plan meetings and appointments.
  • Create and update records ensuring accuracy and validity of information.
  • Effectively communicate and collaborate with various departments such as Accounting, Sales, Marketing, Customer Service, and Engineering.
  • Work independently and efficiently in a fast-paced environment.

 

**Drug test is required and MUST be passed in order to be considered for this position.**

QUALIFICATIONS

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Must have a minimum of 2 years experience as a Purchasing Assistant, Purchasing Officer, or similar role.

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Must have a high school diploma.

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Highly proficient in using QuickBooks.

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Highly proficient in Excel/Microsoft Office.

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Excellent understanding of supply chain procedures.

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Excellent knowledge of conducting market research.

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Has professional phone etiquette.

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Detail oriented and organized with the ability to handle multiple ongoing projects and meet deadlines.

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Must be able to work well in fast paced environments.

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Strong interpersonal skills.

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Excellent written and oral communication skills.

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Strong analytical and problem solving skills.

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Able to work overtime if needed.

Apply

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